Let's talk ↗Let's talk ↗Your documents, stored, searched and signed. With control.
Vault stores and finds any document instantly, and adds what a cloud drive doesn't: validation, approval and electronic signature workflows, with an audit trail of every action. Like a Drive, but with real document governance.
Vault is a document management system with validation and signature: store, search, validate and sign documents through approval workflows backed by a full audit trail. Think of it as a more capable corporate Drive, built for teams that need control, permissions and clear evidence of who approves and signs each document.
Vault is a document management system (DMS) that combines the fast storage and search of a cloud drive with validation, approval and electronic signature workflows, recording an audit trail of every action taken on a document.
Saving files to a shared folder is easy; the hard part is knowing who approved them, which version is the right one and whether they're signed. That's where a cloud drive falls short. Vault starts from that same convenience, you upload, organize and find files instantly, and adds the control, permissions and audit trail a corporate document needs when it matters who does what.
With Vault, a document isn't just stored: it moves through a workflow. It's sent for validation, passes through each role's approvals, is signed electronically and is archived with its full history. Within the group it pairs naturally with Captodocs: if Captodocs turns your documents into data with OCR and AI, Vault safeguards and governs those documents throughout their entire life.
The simplicity of a Drive with the governance a corporate document demands.
Upload documents and arrange them by folder, tag and metadata. Every file is classified and kept under version control.
Locate any document by name, content or metadata in seconds, without getting lost in folders.
Route the document through a validation workflow with the role-based approvals you need, in sequence or in parallel.
Sign electronically within the workflow and archive the document with its complete history and evidence.
Order, control and confidence over every document in your company, without giving up convenience.
Locate any document by name, content or metadata in seconds. No more digging through folders.
Define who validates and approves each type of document, in sequence or in parallel, without chasing anyone over email.
Sign within the workflow itself, with evidence of who signed and when. The document comes out signed and archived.
Each person sees and does only what's theirs to do. Granular access control over folders and documents.
Versioning and a record of every action: who uploaded, validated, approved or signed. Effortless auditing.
Fits with your ERP and with Captodocs to close the loop from document to data and from data to governance.
Wherever a document has to be approved and signed, Vault brings order.
Spend and contract approval workflows with signature, recording evidence of every sign-off.
Contracts, payslips and communications with employee signature and secure per-person archiving.
Manage negotiation, versions and contract signing with a complete legal audit trail.
Standardized documentation with approvals and a clearly current version, ready for audits.
Approve and sign whatever needs your sign-off, with no paperwork or delays, wherever you are.
Centralize procedures and operational documentation with role-based access and a change log.
We'll walk you through Vault using a real workflow from your company: upload, validate, approve and sign, with everything tracked.
We'll walk you through Vault using a real workflow from your company: upload, validate, approve and sign, with everything tracked.